HUMBUG AGM 2019

Details

Agenda Items

The current agenda is as follows:

Contents

  1. Meeting Open
  2. Attendees and Apologies
  3. Confirmation of Previous AGM Minutes
  4. Reports
    1. Exec Reports
    2. Non Exec Reports
  5. Nominations and Voting
    1. President
    2. Secretary
    3. Treasurer
  6. General Business
  7. Meeting Close

1. Meeting Open

2. Attendees and Apologies

3. Confirmation of Previous AGM Minutes

4. Reports

The aim of these reports is to present what has happened during the year in relation to the club.

4.1. Exec Reports

4.1.1. President's Report

We have reached the end of another membership year at HUMBUG. I think the year has gone fairly smoothly, with a consistent group of members attending. Room bookings have been forthcoming thanks to assistance from ITEE at UQ.

Our membership numbers are dropping which is of slight concern. Unfortunately with the number of specialist meetup groups available in Brisbane I think we will continue to struggle to gain members, so we might need to start brainstorming ways to attract people to HUMBUG. I note there is a new Open Source meetup group in Brisbane, so this might be something to reach out to.

Most of the time this year has been spent on planning and organising linux.conf.au 2020. We have now selected our talks, tutorials and miniconfs at the session selection committee face to face meeting last weekend. We will continue to work on this over the next few months, with work ramping up to get everything ready. Our call for volunteers will go out soon, so if anyone would like to help out at LCA2020 please keep an eye out for this. Ticket sales will also open later this month, with early bird tickets available for the first few weeks until sold out.

I would like to thank the rest of the HUMBUG executive for 2019, Russell and John. It has been a pleasure working with you again.

4.1.2. Secretary's Report

The secretary's duties in Humbug are to organise executive meetings and room bookings. Room bookinsg went about as smoothly as can be expected this year, mostly thanks to the secretary of ITEE, Michelle Dobson. Executive meetings were more of a struggle. The constitution requires us to have 4 - we have three plus a motion on the mailing list. However, given the size of the club I think even that is an overkill, and accordingly I am moving a motion at this AGM to change that.

4.1.3. Treasurer's Report

Accounts

Membership

4.2. Non Exec Reports

Position

Name

System Admin

Russell Stuart

4.2.1. Sysadmin Report

The VM has moved hosts twice. The first time we because the original hosting provider went broke. The second to we moved to the same hosting provider to drop the price. Apart from that not much has changed.

5. Nominations and Voting

Returning officer: Leslie Harvey

5.1. President

5.2. Secretary

5.3. Treasurer

6. General Business

 4. Executive Meetings

    a. In order for an executive meeting to be opened, the following
       two conditions must be met:

       i. The President must be present.
       ii. At least 2 executive members must be present. 

    f.  At least one executive meeting shall be held in a three
        month period. 

  4. Executive Meetings

    a. In order for an executive meeting to be opened a simple majority
       of elected Executive members must be present.

    f.  At least one executive meeting shall be held in a six
        month period.

7. Meeting Close

Meeting closed at 17:23

AGM2019 (last edited 2019-09-07 07:23:49 by RussellStuart)