Exec/Minutes/20090307

Exec Meeting Minutes for the 07/03/2009

Minutes taken by who and how: Scott Wilson added to wiki By Matthew Franklin

Place: UQ St Lucia Campus, Hawken Building Room 201

Attendees and Apologies:

James Iseppi - President (Attended not in person but by way of Mobile Ph conversation)
Mark Ellem - Vice President
Scott Wilson - Secretary
Matthew Franklin - Librarian
Elspeth Thorne - Sent an apology
Russell Stuart - Long time Humbug Member

Meeting opened by James Iseppi at 14:30

The current agenda is as follows:

Contents

Discussion: Russell Stuart has given us a update on the status of promoting humbug. Lecturer Peter Robinson has suggested humbug run mini-courses on linux and unix in general to help students involved in his course. suggested that Clinton may be the right person to do this, and be made talks maintainer to this end. Matthew will attempt to work with Clinton to achieve this goal. Russell also put forward that talks maintainer is not necessarily adjudicator for speakers, but more of a active role seeking out speakers to talks at humbug. James suggested that Clinton give a talk on "how to give a talk" as he has a background in this.
Action: James has considered this, and appointed Matthew Franklin as talks maintainer.
Motion: To remove Stephen Thorne as talks maintainer and confirm Matthew Franklin as talks maintainer.
Proposed: Scott Wilson
Seconded: Mark Ellem
Result: Motion passes unopposed.
Further Discussion: Russell then went on to speak about giving 1/2 hour short talks on various simple admin tasks - downloading packages, using xterm, network setup. brainstorming session to be done during meeting to provide list of simple admin tasks.

Matthew Franklin notified president of signatory paperwork on its way to Canberra.

Discussion: Matthew franklin then raised issue of food/snacks during Installfest. Matthew has a quote for 3 pizzas, $20 each - each pizza feeds 15 people. Total budget of $200 for food/drinks/entertainment for Install Fest. $180 for 2-3 pizzas and remaining money for drinks/snacks etc.
Action: Purchase of quoted pizzas and drink.
Motion: Budgetary approval of purchase quoted pizzas and drink.
Proposed: Matthew Franklin
Seconded: Mark Ellem
Result: Passed unopposed.
Further Discussion: Matthew then raised the idea of voluntary donations - gold coin or other - also pushing membership during Install Fest.
Motion: Collect gold coin donations at Install Fest to offset cost of Install Fest.
Seconded: Mark Ellem
Result: Passed unopposed.

Discussion: Russell raised the issue of promotion. Noted that Sunday Computer Markets may be fertile ground. Ditto high schools, Umart/Gamedude etc. James also put forward QSITE - Queensland society for information technology educators as a possible method for promoting to a lot of schools at once. James will make contact with him and discuss this possibility.
Action: James to make contact with Shaun Nykvist to discuss this.
Further Information: Mark put forward the possibility that TAFE campuses may be another fertile ground - some TAFE courses include Linux now.
Action: Mark to contact Michael Harris - teacher at Brisbane north TAFE.
Action: Russell to speak to Jared Ring at QUT regarding same.

Discussion: Mark noted that the renewal for the PO Box has come up. $185 if paid before the end of the month.
Action: Mark asked for check to be issued for PO box payment due 31/03/2009.
Motion: Pay $185 with a post-dated check 23/03/2009.
Proposed:James Iseppi
Seconded: Matthew Franklin
Result: Passed unopposed.

Discussion: Matthew raised issue of hosting for Caliburn. We have a 1u machine arranged by Rob Brockaway on a xen instance.
Action: James to chase Rob Brockway to migrate existing humbug setup to US hosted site. once this is sorted, Caliburn to be decommissioned.

Discussion: Mark raised the issue to use a WIKI instead of the current content management system. Stephen Thomas to run CMS and thus will be in charge of particular software packaging. Mockup on caliburn.humbug.org.au/mockup
Russell put forward the idea of using humbug.org.au/wiki until content is all set up, ditto look and feel - once this is done, migrate to standard website - separating new deisgn and wiki.
Action: Scott to approach Stephen Thomas at the next meeting to enquirer as to splitting wiki and new content, and ask him to pick the one he'd prefer to develop. Once this is done, exec to ask/nominate member to run wiki.
Spinoff Discussion - Backing Up HUMBUG Content: As we may be migrating to moinmoin, Russell put up the idea that binary-only backups are possible - going to a particular URL and pulling down a copy of the entire wiki is fairly trivial. Russell put froward the idea of making announcements during meetings and putting announcements on mailing list for getting club members involved in these admin tasks.

Motion: Gentle reminders to be given to members who don't seem to be participating in the club or following certain guidelines - eg, sleeping at meetings, supervising children, non-UNIX OS, etc. reasonable explanations to be sought after, followed by somewhat more stringent enforcement of rules - 3 strikes and you're out policy. This to be done by President/vice president, or at least committee member, after short discussion among committee members. Verbal warnings first, followed by a written warning, and a final warning detailing consequences for noncompliance. process to be followed in constitution.

Proposed: Scott Wilson
Seconded: Matthew Franklin
Result: Passed unopposed.

Meeting closed at 15:30